Vance Commissioners to Hold Special Meeting on Industrial Park Contract

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-Information courtesy Kelly H. Grissom, Clerk to Board/Executive Asst., County of Vance

This memorandum will serve as notice that Chairman Gordon Wilder has called a special meeting for Monday, February 17, 2020, at 4 p.m. in the Commissioners’ Conference Room, Vance County Administration Building, 122 Young Street, Henderson, NC.

The purpose of the meeting is to:

1. Award contract for Industrial Park Phase III construction

2. Approve project ordinance

3. Approve memorandum of negotiation

4. DSS salary adjustment request

5. Other items as necessary

Henderson-Vance Industrial Park Phase III Construction Project

The County’s engineer (Tim Carpenter with LKC Engineering) will be on hand to provide an overview of the bidding process and value engineering exercise which has been completed in order to bring the project within the existing grant budget. A total of six bidders submitted bids with the low bidder (ELJ, Inc.) providing a bid that was approximately $700,000 over budget.

The county’s engineer and staff have finalized a value engineering exercise to reduce the project scope and associated costs within budget. The main impact is that the new roadway will not be paved throughout the entire project area.

The project is funded with NC Rural Ready Grant funds and the NC Department of Commerce has agreed to the reduced project scope. In order to proceed, the board will need to approve a memorandum of negotiation between the county and the contractor outlining the negotiated and reduced project scope and will also need to award the contract to the low bidder. The staff has also provided a budget transfer for review that allocates grant funds into the appropriate line items in the county’s budget.

Recommendation: Approve the memorandum of negotiation and award the Henderson-Vance Industrial Park Phase III construction contract to ELJ, Inc. totaling $2,149,457 subject to final attorney review of contract documents.

Please click this link to view the full agenda:

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