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Fire Redistricting & Kittrell Water on Agenda for Vance Co. Board’s Aug. Meeting

-Information courtesy Kelly H. Grissom, Clerk to Board/Executive Asst., County of Vance

The Vance County Board of Commissioners will meet Monday, August 6, 2018, at 6 p.m. in the Commissioners’ Meeting Room, 122 Young Street, Henderson. The Invocation will be given by Pastor Joel Beckham, New Life Baptist Church.

Agenda items include:

  • Lina Lue and Darnez Taylor, 4-H – What 4-H Means To Me
  • Public Hearing – Economic Development & Land Purchase and Development

Water District Board:

  • Staff Report

– Local Water Supply Plan Approval

– LGC – Kittrell Water SRF Debt Transfer

– Monthly Operations Report

Committee Reports and Recommendations:

  • Human Resources Committee

– Employee Evaluation Format

  • Public Safety Committee

– Fire Service Redistricting

– Fire Service Restructure

– EMS Matters

  • Technology Committee

– Broadband Study Updated

  • Properties Committee

– REO Property Offer

– Courtroom Seating Replacement

– DSS Relocation

– Warrenton Road Solid Waste Site

County Manager’s Report

– Legislative Goals

– Commencement Memorandum and Modification – Mako Medical Laboratories

– Economic Development – Land Purchase and Development

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Consolidation of Kittrell Water Association Among Slated Topics at Specially-Called Commissioners’ Meeting

-Information courtesy Kelly H. Grissom, Clerk to the Board, Vance County

This memorandum will serve as notice that Chairman Thomas S. Hester, Jr. has called a special meeting for Tuesday, July 10 at 5 p.m. in the Commissioners’ Conference Room, Vance County Administration Building, 122 Young Street, Henderson, NC.

The purpose of the special meeting is to:

1. Approve new Water Agreement with the City of Henderson as presented.

Staff Report – Board of Commissioners Water Agreement with the City of Henderson. The City and County have reached agreement on a new water purchase/sales agreement that provides for the following:

– Allows Kittrell Water Association System (KWA) to be consolidated into the Vance County Water District System (VCWD).

– Allows VCWD to utilize the existing water purchase rate from the City ($3.37 per $1,000 gallons) with increases as per the existing contract.

– Assigns the KWA allocation of 200,000 gallons per day to the VCWD and combines all VCWD allocations together (525,000 gpd) regardless of phase.

– Removes existing reservation fees for Phases 1A, 2A & 2B with no additional reservation fee for additional allocation.

KWA Phase 1B Funding. Kittrell Water Association received USDA funding in 2014 for construction of Phase 1B. With the consolidation, it is necessary for the county water district to seek USDA’s approval to reassign the funding to preserve the opportunity for constructing this phase. The project had a total cost of $3,196,201 with $1,740,000 in loan funds, $1,411,001 in grant funds, and $45,200 in owner contributions. According to records provided by KWA, a total of 350 signups have been obtained although approximately 200 are located along the planned waterlines. Phase 1B includes 23 miles of waterline and the engineer has obtained DEQ and DOT permits for construction to proceed.

2. Approve 2018 Amendment to City-County Agreement for Joint Funding of the Perry Memorial Library as presented.

The City and County have reached agreement on an amended joint funding agreement which increases the County’s portion of library funding from 75% to 85%. The increased percentage equates to an increase of $78,960 in county funds.

3. Approve budget amendments.

  • Budget Amendment #1 appropriates up to $250,000 from fund balance, as per the previously approved loan agreement, to the Kittrell Water Association.
  • Budget Amendment #2 appropriates $78,960 from fund balance to increase the County’s share of the library’s operating budget from 75% to 85% as per the revised funding agreement with the City of Henderson.
  • Budget Amendment #3 reduces the transfer from the General Fund to the Water Fund due to the revised water purchase agreement with the City of Henderson which removes the reservation fee charges.
  • Budget Amendment #4 amends the water fund budget to account for the removal of the reservation/capacity fee to the City of Henderson as per the revised water purchase agreement.

4. Convene the Vance County Water District Board to approve new Water Agreement with the City of Henderson and approve budget amendments.

5. Other items as necessary

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Vance Co. Board of Commissioners to Meet Mon., July 2

-Information courtesy Kelly H. Grissom, Clerk to Board/Executive Asst., County of Vance

The Vance County Board of Commissioners will meet Monday, July 2, 2018, at 6 p.m. in the Commissioners’ Meeting Room, 122 Young Street, Henderson.

Items on the agenda include:

  • Public Hearing – Angie Blount, County Planner – Text Amendments to Zoning Ordinance
  • Public Hearing – Angie Blount, County Planner – Text Amendment to Subdivision Ordinance
  • Appointment – Stephanie Harmon, Council of Governments – Update on Vance County DOT Projects
  • Water District Board – Monthly Operations Report
  • Public Safety Committee – Fire Service Restructure and EMS Matters
  • County Manager’s Report – Uniform Guidance – Procurement Policy Amendment – Duke Energy’s Energy Saver Program
  • Consent Agenda Items – Tax Refunds and Releases – Ambulance Charge-offs – Monthly Reports
  • Miscellaneous – Appointments – NCACC Voting Delegate
  • Closed Session – Contract Negotiation

July’s agenda and previous agendas may be viewed on the County’s website by clicking here.

Vance County NC

Vance County Denies Approx. $540,000 in Requested Funds

In voting upon the final budget for the 2018-19 fiscal year, the Vance County Board of Commissioners denied requests of approximately $540,000 more than available funding; equivalent to a 2.1 cent tax increase.

County Manager Jordan McMillen noted that nearly all of the departments or entities on the unfunded list still received some funding from the County, “We may not have been able to fund their requests for increased funding or expansion requests, but by providing any amount of funding the County is fully committed to these organizations and their causes in helping our citizens.”

McMillen said funding all requests from all departments and organizations always proves a challenge, “There is never a year where we can fund everything from every organization and this year was no different. Our board is committed to keeping taxes low and again this year kept the general fund tax rate level and also kept water rates the same. Although we were unable to provide all requests, the county continues our commitment to improving the quality of life for our citizens and we are excited with the way the upcoming budget accomplishes this.”

Notable Unfunded Requests include:

 Vance County Schools – requested increase of $27,482 to current expense to account for loss of revenue due to net growth of Vance County students in area charter schools. Recommended budget includes level funding of current expense and teacher supplements and provides CIP funding at amount requested by the schools (FY18 = $7,202,440 current expense, $1,230,000 teacher supplements and $1,465,000 capital)

 Vance-Granville Community College – Requested conversion of $17,500 to recurring capital and $386,610 in special one-time CIP capital for parking lot repairs and resurfacing, groundskeeper equipment replacement, and campus police vehicle replacement. Recommended budget includes converting $17,500 to recurring to be put towards groundskeeper equipment replacement with other CIP projects programmed in future years (FY 18 = $1,138,917 current expense, $23,720 in recurring capital, $17,500 in one-time capital, and $12,680 for Maria Parham Nursing Center)

 EMS Department – Requested 3 full-time captain positions (1 for each shift) – $181,947; Requested 4% salary adjustment for a division chief – $2,408

 Fire Department – Requested 3 full-time fire specialist III positions (1 for each shift) to provide 24/7 coverage at Kerr Lake substation – $146,208; Requested 12 pagers – $9,100; Requested 5 portables and 1 mobile radio at $24,000 and budget includes 2 portables and 1 mobile radio at $12,000; Requested $12,000 to replace fitness equipment and budget includes $6,000

 Sheriff’s Office – Requested 25 stop sticks – $11,619; Requested 25 bulletproof vests at $17,988 and budget includes 15 at $10,793

 Animal Services – Requested 1 full-time Kennel Attendant position (NEW) – $35,876; budget includes converting existing part-time Kennel Attendant to full-time – $25,137

 Social Services – 2 vehicles – $50,000; budget includes 1 vehicle as per CIP

 Planning and Development – 2 trucks – $50,000; budget includes 1 truck as per CIP

 Maintenance and Security – 1 truck – $25,800; construction of steps from new parking lot to courthouse side entrance – $3,200

 Veterans Services – increased salary and reclassification of administrative assistant to senior administrative assistant – $3,482

 Economic Development – National Brewer’s Conference – $3,000

 Elections – Removed second primary in July – $43,100

 Perry Memorial Library – Requested county increase of $29,868.75 which included 15% health insurance increase – actual health insurance increase of 6.5% saves $18,000 from requested amount; Recommended budget includes increase of $10,000 to fully fund county portion of additional 8 hours of operation from FY18 and to cover health insurance increases (FY 18 = $582,200 which included $20,000 during FY18 to cover partial year cost of adding eight hours of operation)

 Downtown Development Commission – increase of $18,500 to convert part-time position to full-time as required for Main Street status (FY 18 = $1,500); Budget includes level funding with an expectation that Main Street could potentially be obtained in FY2020.

 Boys and Girls Club – increase of $3,000 (FY 18 = $27,000)

 Henderson-Vance Crime Stoppers – increase of $500 (FY 18 = $500)

 Franklin, Vance, Warren Opportunity – increase of $3,000 (FY 18 = $12,000); FY18 – Warren County funded $8,000 and Franklin County funded $13,750

 Franklin, Granville, Vance Smart Start – increase of $1,500 (FY 18 = $3,500); Budget includes increase of $1,000 as match for a Division of Public Health grant.

 Vance County Arts Council – increase of $1,100 (FY 18 = $900)

 Roanoke River Basin Association – increase of $4,408 (FY 18 = $100)

 Occoneechee Council – Boy Scouts of America – New request for $25,000 for SCOUTStrong Initiative (FY18 = $0)

Vance County NC

Vance Co. Board of Commissioners to Meet Mon., June 4

-Information courtesy Kelly H. Grissom, Clerk to Board/Executive Asst., County of Vance

The Vance County Board of Commissioners will meet Monday, June 4, 2018, at 6 p.m. in the Commissioners’ Meeting Room, 122 Young Street, Henderson.

Items on the agenda include:

  • Budget Hearing FY 2018-19 Economic Development Appropriations
  • Budget Hearing FY 2018-19 Proposed Budget
  • Appointment – Porcha Brooks, Tax Administrator – Untimely Exemption Applications
  • Water District Board – FY 2018-2019 Water Budget and Monthly Operations Report
  • Committee Reports and Recommendations a. Public Safety Committee – Fire Commission Guidelines – Fire Service Restructure b. Properties Committee – Triangle Literacy Council Partnership – Courthouse Carpet Replacement – Admin Building Door Access Controls
  • Finance Director’s Report a. Surplus Property b. Authorization of Year-end Closeouts c. Auditor Engagement Letter – DSS Testing d. 2013 QZABs – School Consolidation e. Resolution – Electronic Payments
  • County Attorney’s Report a. Uniform Guidance – Conflicts of Interest and Procurement Policies
  • County Manager’s Report a. Fireworks Permit – City of Henderson b. Implementation of Salary and Classification Study c. DHHS Division of Social Services Memorandum of Understanding d. Sunday Hours at NC 39 North Convenience Site e. Budget Review and Finalization Discussion
  • Consent Agenda Items a. Tax Refunds and Releases b. Ambulance Charge-Offs c. Monthly Reports d. Minutes
  • Miscellaneous a. Appointments b. Voting Delegate and Alternate – NACO Annual Conference
  • Closed Session a. Economic Development Matter b. Contract Negotiation

June’s agenda and previous agendas may be viewed on the County’s website by clicking here.

Vance County, NC

Vance Co. Board of Commissioners’ Meeting – Mon., May 7

-Information courtesy Kelly H. Grissom, Clerk to Board/Executive Asst., County of Vance

The Vance County Board of Commissioners will meet Monday, May 7, 2018, at 6 p.m. in the Commissioners’ Meeting Room, 122 Young Street, Henderson.

Items on the agenda include:

An organizational update from Felicia Gregory, FVW Opportunity.

Presentation from Dennis Jarvis, director of the Henderson-Vance Economic Development Commision, on an EDC marketing initiative.

Recommendations from the Public Safety Committee on fire engine financing, options for the old fire engine, Volunteer Fire Department funding and response and fire commission guideline revisions.

Recommendations from the Planning/Environmental Committee on tree removal at the Administration Building, Williamsboro Wayside vegetation, electronics waste, cost reduction pilot and roadside cleanup.

Finance Director’s report on surplus property, FY 2017-18 audit contract and Pension Testing Engagement letter.

Vance County Manager’s report on fireworks permit for Cokesbury Volunteer Fire Department and presentation of FY 2018-19 proposed budget.