Tag Archive for: #cityofoxford

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City of Oxford Accepting Bids for Sewer Line Replacement Project

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-Information courtesy The City of Oxford

Sealed bids for the project entitled 2017B Sewer Line Replacements will be received by the City of Oxford until 10 a.m. local time May 21, 2020, at City Hall located at 300 Williamsboro Street, Oxford, North Carolina. At said place and time, all Bids that have been duly received, will be publicly opened and read aloud.

THE PROJECT GENERALLY CONSISTS OF the replacement of approximately 8,700 linear feet of 8-inch diameter and 2,600 linear feet of 10-inch diameter gravity sewer lines located along various streets and existing sewer line outfalls within the Oxford sewer system including manholes, service connections, and related appurtenances.

The project also generally consists of the replacement of approximately 1,200 linear feet of 6-inch diameter water lines with valves, hydrants, and related appurtenances to be replaced concurrently with the sewer line on Green Street.

A pre-bid conference will be held at 10 a.m. local time on May 7, 2020. The meeting is nonmandatory. Due to current travel restrictions, the meeting will be conducted via video conference with a phone-in option. Video Conference: https://call.lifesizecloud.com/431863, Call in Number (audio only) 312-584-2401. Meeting extension: 431863# For additional numbers: https://call.lifesize.com/numbers

The Contract Documents for the project may be examined at the following locations:

McGill Associates, PA (5400 Trinity Road, Suite 107, Raleigh, North Carolina 27607)

City of Oxford Engineering Department (300 Williamsboro Street, Oxford, North Carolina 27565)

However, due to limited hours and social distancing practices, it is preferable that prospective bidders view plans online via McGill’s Website https://www.mcgillassociates.com/bids/.

Digital copies of Bid Documents are available for purchase at www.mcgillassociates.com for a fee of $50 per set. These documents may be downloaded by selecting this project from the “Bids” link and finding the appropriate Quest Project Number. For assistance and free membership registration, contact QuestCDN at (952) 233-1632 or info@questcdn.com. No partial sets of plans and specifications can be purchased.

Each bid shall be accompanied with a cash deposit or certified check drawn on a bank or trust company insured by the FDIC or a Bid Bond prepared on the form of Bid Bond contained in the Bidding Documents or a Surety Company’s standard form and properly executed by a corporate surety licensed under the laws of North Carolina to execute such bonds. The amount of the bid bond shall be equal to five (5) percent of the total of the bid. The bid deposit shall be retained by the Owner if the successful bidder fails to execute the contract or fails to provide the required bonds, as stated above, within ten (10) days after the proper notice of award of the contract.

Bidders must comply with the requirements of the State of North Carolina and be appropriately licensed as a Contractor as provided in General Statutes Chapter 87. AB – 2

Neither the Owner nor the Engineer will be responsible for full or partial sets of Bidding Documents, including any Addenda, obtained from any source other than the Owner’s representative, McGill Associates, P.A. Each Bidder shall be responsible for the review of all addenda for the project and shall acknowledge the addenda on the bid form.

The Owner reserves the right to reject any and all Bids, to waive informalities, or to reject nonconforming, non-responsive, or conditional bids. The Owner reserves the right to award a contract to the lowest, responsive, responsible bidder or bidders, taking into consideration quality, performance and time.

It is the policy of the City of Oxford to award public building contracts without regard to race, religion, color, creed, national origin, sex, age or disabling condition. Each bidder shall make a good faith effort and shall document such efforts to utilize minority businesses and comply with the City of Oxford’s plan.

Bidders must comply with the President’s Executive Order No. 11246 as amended, which prohibits discrimination in employment regarding race, creed, color, sex or national origin. Bidders must comply with Title VI of the Civil Rights Act of 1964, the Davis-Bacon Act, the Anti-Kickback Act, the Contract Work Hours Standard Act, and 40 CFR 33.1016, and 40 CFR 60-4.

Jacqueline vdH Sergent – Mayor, City of Oxford

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City of Oxford Declares State of Emergency Effective March 23

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-Information courtesy The City of Oxford

PROCLAMATION DECLARING THE EXISTENCE OF A STATE OF EMERGENCY IN OXFORD, NORTH CAROLINA 

WHEREAS, COVID–19 is a respiratory disease that can result in serious illness or death by the SARS CoV–2 virus, which is a new strain of coronavirus previously unidentified in humans and which can spread from person to person; and, 

WHEREAS, the World Health Organization declared COVID–19 is a Public Health Emergency of International Concern on January 30, 2020; and 

WHEREAS, the Centers for Disease Control and Prevention (the “CDC”) has warned of the high public health threat posed by COVID–19 globally and in the United States and has deemed it necessary to prohibit or restrict travel to areas designated by the CDC, and 

WHEREAS, on January 31, 2020, the United States Department of Health and Human Services Secretary declared a public health emergency in the United States for COVID–19 under Section 391 of the Public Health Service Act; and 

WHEREAS, the North Carolina Department of Health and Human Services has confirmed multiple cases of COVID–19 in the State of North Carolina, including one or more cases in Granville County; and 

WHEREAS, on March 10, 2020, North Carolina Governor Roy Cooper declared a State of Emergency for the State of North Carolina based on the public health emergency posed by COVID–19; and 

WHEREAS, on March 13, 2020, the President of the United States declared a national emergency; and 

WHEREAS, on March 23, 2020, the Chairman of the Granville County Board of Commissioners issued a Declaration of a State of Emergency for Granville County; and, 

WHEREAS, immediate attention is required to protect public health from the spread of the disease, reduce further damage, ensure public safety, and render emergency relief, and 

WHEREAS, I, Jacqueline vdH Sergent, Mayor of the City of Oxford, North Carolina, do find that the potential spread of COVID–19 within the City of Oxford constitutes an imminent threat to the safety and welfare of the City of Oxford that existing conditions have caused or may cause widespread or severe damage, injury, or loss of life, and public safety authorities may be unable to maintain public order or afford adequate protection for lives or property, and 

WHEREAS, declaring a State of Emergency and imposing the restrictions and prohibitions ordered herein is necessary to maintain order and protect public health, safety, and welfare. 

NOW, THEREFORE, pursuant to the authority vested in me as the Mayor of the City of Oxford under Article 1A of Chapter 166A of the North Carolina General Statutes and Chapter 7 of the City of Oxford Code of Ordinances, after conferring with my colleagues on the Oxford Board of Commissioners, I, Jacqueline vdH Sergent, Mayor of the City of Oxford, North Carolina, hereby declare and proclaim that a State of Emergency exists within the City of Oxford. 

SECTION 1. Emergency Area Established. The emergency area covered by this Emergency Proclamation shall be the entire jurisdiction of the City of Oxford. 

SECTION 2. Adoption of Granville County Declaration. I, Jacqueline vdH Sergent, Mayor of the City of Oxford, North Carolina, pursuant to N.C. Gen. Stat. $ 166A–19.22, do affirm that the Declaration of a State of Emergency issued by Granville County applies in its entirety to the City of Oxford. 

SECTION 3. Implementation and Enforcement. I hereby order all City of Oxford law enforcement officers and employees and all other emergency management personnel subject to our control to cooperate in the enforcement and implementation of the provisions of this declaration, all applicable local ordinances, state and federal laws, and the City of Oxford Emergency Operations Plan. I urge all City of Oxford residents and businesses to follow the advice and recommendations of the CDC, and the advice and recommendations of the federal, state, and county governments regarding our public health and controlling the spread of this virus. 

SECTION 4. Distribution. I hereby order this declaration: (a) to be distributed to the news media and other organizations calculated to bring its contents to the attention of the general public; (b) to be filed with the City of Oxford Clerk, and (c) to be distributed to others as necessary to ensure proper implementation of this declaration. 

SECTION 5. Effective Date and Time. This Declaration of Emergency shall take effect immediately and shall remain in effect until modified or rescinded. 

DECLARED this the 23rd day of March 2020, at 4:30 p.m. 

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City of Oxford Reminds Residents NOT to Flush Wipes, Paper Towels

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-Press Release, City of Oxford

While disinfecting and sanitizing spaces, please DO NOT flush your wipes. Flushing wipes, paper towels, and similar products down toilets will clog sewers and cause backups and overflows at the wastewater treatment facility.

This creates an additional public health risk amid the coronavirus pandemic. Even wipes labeled flushable will clog pipes and interfere with sewage collection and treatment throughout the City.

Let’s work together during this challenging time to keep our systems running smoothly.

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Oxford Public Works Committee to Meet Thurs., March 19

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-Information courtesy Cynthia Bowen, City Clerk, City of Oxford

The Public Works Committee for the Oxford Board of Commissioners will meet on Thursday, March 19, 2020, at 10 a.m. The meeting will be held in the First Floor Training Room, City Hall, 300 Williamsboro Street in Oxford.

The purpose of the meeting is to discuss the System Development Fee study by Raftelis, the 10-year Capital Improvement Plan by McGill, Engineering Fees, and general updates.

All those interested are invited to attend.

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City of Oxford Announces Closures, Cancellations & Postponements

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-Information courtesy the City of Oxford

As the number of cases of COVID-19 rises in North Carolina, the City of Oxford is making the health and safety of our citizens and employees a priority. The City is closely monitoring the situation and taking the necessary precautions to maintain a safe workplace and community.

What We Ask of our Visitors

While City Hall will remain open for now, we encourage our citizens to:

  • Limit in-person visits to City Hall and its outlying departments by using phone, email, or other electronic means.
  • Pay utility bills using one of the following methods:
  • Online at municipalonlinepayments.com/oxfordnc
  • By phone at 833-259-4017
  • By mail to PO Box 506 Oxford, NC 27565
  • By Utilizing the drop box outside of City Hall
  • There will also be a new walk-up and pay on the outside of City Hall by Friday, March 20, 2020. The hours of operation will be 8:30 a.m. to 5 p.m.
  • If you must visit City Hall or the Operations Center, call ahead to ensure the staff member will be on site.
  • Maintain ‘social distancing’ of 6 feet from other people when possible, as recommended by the CDC.

What we Are Doing to Help Citizens

The City of Oxford will postpone utility disconnections for non-payment and waive transaction fees that are associated with online/bank payments for City utilities, including late fees.

Keep in mind, that even though the water will not be disconnected for non-payment during the next 30 days, you are still responsible for your account balance and any water used during this suspension time.

Closings, Cancellations, and Postponements

  • HPC meeting on Thursday, March 19
  • The City of Oxford Parks & Recreation Department is suspending all programs, including activities in Hix Gym and Public Works Meeting Room, until further notice.
  • Facility rentals through March 30, 2020, will be canceled, renters will receive a full refund or may reschedule for a future date.
  • 2020 Easter Egg Hunt
  • Spring Break Camp
  • Spring Break Lego Camp
  • Volleyball and Baseball Registration will continue through Friday, March 20, 2020, the season will be postponed for two weeks, and we will re-evaluate at that time.

If you have any questions, please call City Hall, 919-603-1100, and watch our website www.oxfordnc.org for updates as they become available.

Reminder: Oxford City-Wide Neighborhood Watch to Meet Tues., Feb. 18

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-Information courtesy Cynthia Bowen, City Clerk, City of Oxford

All Oxford residents are invited to attend a City-wide neighborhood watch informational meeting on Tuesday, February 18, 2020, in the third-floor Commissioners Board Room of Oxford’s City Hall. The meeting will begin at 5:30 p.m.

Get the information and support needed to start a Community Watch program in your neighborhood, receive the latest on crime in the area and learn about crime prevention from the Oxford Police Department.

Oxford City Hall is located at 300 Williamsboro Street.

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Lewis St. Development, OPS Annexation Topics of Feb. Commissioners’ Meeting

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-Information courtesy Cynthia Bowen, City Clerk, City of Oxford

The City of Oxford Board of Commissioners will hold their regular monthly meeting on Tuesday, February 11, 2020, at 7 p.m. in the Commissioners’ Board Room, City Hall in Oxford.

Agenda items include:

Public Hearing – Joint public hearing with the Planning Board to hear citizen input regarding approval for a 58 +/ – Planned Unit Development on Lewis Street (adjacent to the solar farm).

Consider approving the PUD (Planned Unit Development) with conditions for the 58+/–acre project located off of Lewis Street and adjacent to the solar farm.

Consider Accepting Certificate of Sufficiency for Petition of Voluntary, Non-Contiguous, Annexation by Oxford Preparatory School, and calling for a public hearing to be held at the March 10 regular board meeting. 

Accept funds 0f $12,000 provided to the City of Oxford by Downtown Oxford Economic Development Corporation.

Consider approving the renewal of the Governmental Attachment Agreement with Duke Energy Progress.

Consider supporting the Oxford Historic Preservation Commission in applying for grant funds in completing the National Register update project.

Consider calling for a public hearing to be held at the March 10 meeting for a revision to the subdivision ordinance regarding the installation of sidewalks and curbing under Section.71.2 (a).

Consider appointing David Quinn to the Historic Preservation Commission.

Consider appointing Michael Delionback to the Historic Preservation Commission.

Consider approving Change Order #2 for Phoenix Fabricators & Erectors, LLC, for the Water Tank and Associate Water Mains Project.

Consider authorizing the City Manager to sign the Task Order for Infrastructure Design Assistance.

Consider authorizing the City Manager to sign the contract with TriMat for 2017 USDA Water & Sewer Project Construction Testing.

Consider authorizing submittal of an application to USDA for a grant/loan for Contract 2 engineering, construction, and administrative expenses and that the City Manager and/or Mayor, as needed, be authorized to sign all loan application documents.

Consider approving and authorizing the City Manager to execute Change Order #1 for H.G. Reynolds Company, Inc. for the 2017 USDA Water and Sewer Improvements Project.

Consider authorizing the City Manager to sign a Task Order for Sewer System Modeling.

Please click here for the full meeting agenda.

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Oxford Officials Discuss Recent Crime Uptick, Offer Possible Solutions

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-Information courtesy Cynthia Bowen, City Clerk, City of Oxford

Present: Chairman Quon Bridges, Members Commissioners Pat Fields & John Tovey. Staff Advisors: Fire Chief David Cottrell III and Police Chief Al Coley.

Others Present: Mayor Jackie Sergent, City Manager Alan Thornton, City Clerk Cynthia Bowen, Commissioners Danny Currin, Ron Bullock, Patricia Gilreath, Captain Pat Ford, Lieutenants Lynn Curl, and Michel Stockwell.

Agenda Item: Discuss the City of Oxford’s coordinated response efforts to reduce unlawful activity. Chairman Bridges recognized Chief Coley, who gave the following response to the recent shootings and crime in the City of Oxford. (This is an abbreviated version of the Chief’s speech, the full version is on file at the City Clerk’s office.)

This is to inform and update everyone on the efforts of the Oxford Police Department in regards to the recent shootings and violent crimes that have occurred over the last few months. Additionally, it is my intention to illustrate some of the strategies and plans of actions that we are taking to combat these community ills. However, I will be limited in some instances from describing certain details that may compromise our objectives and/or increase the dangers to officer safety.

From November 13, 2019, through January 13, 2020:

 Oxford has experienced eight aggravated assault cases, including one (1) murder case. Of those cases, Oxford Police has arrested two (2) juveniles, one (1) adult was arrested and charged with (Assault with a deadly weapon with intent to kill inflicting serious injury), warrants are on file for three (3) of the cases, and three (3) cases are pending lab results, and one case is active with few leads.

 Oxford Police was dispatched to nine (9) calls of service for shots fired. Seven (7) were unfounded, and two (2) were founded, whereby we have an active investigation ongoing and awaiting lab results. These cases are active and continuous.

 Oxford Police has investigated six (6) robberies resulting in one (1) arrest, one (1) warrant, one (1) case closed leads exhausted, and three (3) active cases.

 Oxford Police has investigated five (5) Breaking & Entering cases. Four (4) B&E cases are active, and one (1) case is inactive.

In many of the cases listed above, Oxford Police is faced with the major challenge of victims and witnesses refusing to cooperate with the investigation. The reasoning for lack of cooperation varies. However, we have found that in most instances, it is the fear of retaliation by the perpetrator.

The victim and witness fear is understandable since the law enforcement community, including Oxford Police, has experienced violent criminals making bond within hours after being arrested.

Strategies to deter crime in the City of Oxford:

 We believe the greatest leverage we have against these types of criminals is the partnership of the public and police and, to that extent, we have initiated a community watch campaign. This new initiative will begin on February 18, 2020, with a meeting at City Hall to generate momentum throughout the entire city. Detective Fields will lead the meeting explaining the operation of community watch, and City Clerk Bowen will be a point of contact in the coordination of the program throughout the city.

 Another strategy we are developing is an increased awareness campaign, whereby members of Oxford Police and I will meet citizens to discuss and answer questions related to their concerns about safety within Oxford.

 Oxford Police is exploring the use of technology to solve crimes and increase the apprehension of criminals through the use of technology. Law enforcement agencies throughout the country have begun to use the “Ring” doorbell camera technology to identify criminals during criminal activities.

 Oxford Police has initiated a “Power Shift,” whereby four selected officers have been assigned to a team to enforce and patrol high crime areas. This team has a unique schedule that constantly changes to meet the challenges and threats that our intelligence information or evidence guides us.

Although we are using many strategies and practices to deter the criminal elements within Oxford, we cannot do it alone. Therefore, we have made great relationships with other law enforcement agencies throughout the state and federally such as the Granville County Sheriff’s Department, North Carolina Alcohol Law Enforcement, the North Carolina Highway Patrol, neighboring agencies to include Henderson Police, Creedmoor Police, Butner Police, Vance County Sheriff’s Office, Warren County Sheriff’s Office and others.

The Oxford PD Command Staff and Chief Coley will review and evaluate their goals continuously to ensure that they are obtaining results that are reflective of a safe community.

After a brief question and answer period on the information above, the meeting was adjourned.

Oxford Residents Invited to Neighborhood Watch Meeting

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-Information courtesy Cynthia Bowen, City Clerk, City of Oxford

All Oxford residents are invited to attend a City-wide neighborhood watch informational meeting on Tuesday, February 18, 2020, in the third-floor Commissioners Board Room of Oxford’s City Hall. The meeting will begin at 5:30 p.m.

Get the information and support needed to start a Community Watch program in your neighborhood, receive the latest on crime in the area and learn about crime prevention from the Oxford Police Department.

Oxford City Hall is located at 300 Williamsboro Street.

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Oxford’s Public Safety Committee to Discuss Crime Reduction Efforts

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-Information courtesy Cynthia Bowen, City Clerk, City of Oxford

The Public Safety Committee for the Oxford Board of Commissioners will meet on Friday, January 24, 2020, at 1:15 p.m. The meeting will be held in the First Floor Training Room, City Hall, 300 Williamsboro Street in Oxford.

The purpose of the meeting is to discuss the City of Oxford’s coordinated response efforts to reduce unlawful activity. 

All those interested are invited to attend.