-Information courtesy Kelly H. Grissom, Clerk to the Board, Vance County
This memorandum will serve as notice that Chairman Thomas S. Hester, Jr. has called a special meeting for Tuesday, July 10 at 5 p.m. in the Commissioners’ Conference Room, Vance County Administration Building, 122 Young Street, Henderson, NC.
The purpose of the special meeting is to:
1. Approve new Water Agreement with the City of Henderson as presented.
Staff Report – Board of Commissioners Water Agreement with the City of Henderson. The City and County have reached agreement on a new water purchase/sales agreement that provides for the following:
– Allows Kittrell Water Association System (KWA) to be consolidated into the Vance County Water District System (VCWD).
– Allows VCWD to utilize the existing water purchase rate from the City ($3.37 per $1,000 gallons) with increases as per the existing contract.
– Assigns the KWA allocation of 200,000 gallons per day to the VCWD and combines all VCWD allocations together (525,000 gpd) regardless of phase.
– Removes existing reservation fees for Phases 1A, 2A & 2B with no additional reservation fee for additional allocation.
KWA Phase 1B Funding. Kittrell Water Association received USDA funding in 2014 for construction of Phase 1B. With the consolidation, it is necessary for the county water district to seek USDA’s approval to reassign the funding to preserve the opportunity for constructing this phase. The project had a total cost of $3,196,201 with $1,740,000 in loan funds, $1,411,001 in grant funds, and $45,200 in owner contributions. According to records provided by KWA, a total of 350 signups have been obtained although approximately 200 are located along the planned waterlines. Phase 1B includes 23 miles of waterline and the engineer has obtained DEQ and DOT permits for construction to proceed.
2. Approve 2018 Amendment to City-County Agreement for Joint Funding of the Perry Memorial Library as presented.
The City and County have reached agreement on an amended joint funding agreement which increases the County’s portion of library funding from 75% to 85%. The increased percentage equates to an increase of $78,960 in county funds.
3. Approve budget amendments.
- Budget Amendment #1 appropriates up to $250,000 from fund balance, as per the previously approved loan agreement, to the Kittrell Water Association.
- Budget Amendment #2 appropriates $78,960 from fund balance to increase the County’s share of the library’s operating budget from 75% to 85% as per the revised funding agreement with the City of Henderson.
- Budget Amendment #3 reduces the transfer from the General Fund to the Water Fund due to the revised water purchase agreement with the City of Henderson which removes the reservation fee charges.
- Budget Amendment #4 amends the water fund budget to account for the removal of the reservation/capacity fee to the City of Henderson as per the revised water purchase agreement.
4. Convene the Vance County Water District Board to approve new Water Agreement with the City of Henderson and approve budget amendments.
5. Other items as necessary